The following are room policies established
by the Mackinac Island Yacht Club. For room rates, please
view the Members Only section of
the website.
1. Room Rental
The Club has seven rooms available for rental to members during the summer season. A limited number of cots are available upon request. Not more than four (4) people shall occupy one room and two of the four shall be parents or equally responsible adults. Following are the policies and procedures that apply to rental rooms.
A. Reservation and Payment
1. Room reservations shall be made only by members and room deposits shall be accepted only from members.
2. Reservations must be accompanied by a deposit, equal to 100% of the room rate, for each night reserved. No reservation will be recorded until the Club has received a check, cash or a Visa or MasterCard authorization.
3. Requests for reservations may be approved no earlier than 8:00 a.m., one year in advance of the arrival date of the reservation. Requests, accompanied by deposits, received prior to the “one year in advance” date will be held until the proper time before being considered. In the event of a duplicate or excessive requests, rooms will be awarded by lottery. (To be held by noon of that day.)
4. Payment of room charges, plus appropriate taxes, is due at checkout. If the balance of a guest’s bill is not paid at checkout, it shall become the responsibility of the member who reserved the room. In no event should the Club become involved in receivables from non-members.
B. Cancellations and Refunds
MIYC Rooms Policy adopted by the Executive Committee September 1997 – Starting 1999 Season.
1. June 15 through Labor Day, rooms will be available for members only, on Friday and Saturday night. During the nights of Sunday through Thursday, a member may reserve only one room for their guests, except during the month of July. For the entire month of July, rooms will also be available for members only. Members still need to be present on the island with their clubhouse guests.
1-A. Before June 15 and after Labor Day, demand for room reservations by the membership decreases dramatically. During these periods, rooms are available without the above restrictions to members and their guests.
1-B. If 30 days prior to a date a room is available a member’s guest can be accommodated. Any unreserved rooms may be rented for a member or guest.
1-C. Special arrangements may be made at Manager’s, Commodore’s, and/or Rear Commodore’s discretion.
2. Members must pay in full for rooms at time of reservation. A $25.00 cancellation fee will be charged per room up to 60 days prior to the reservation date. All check-ins are by 6 p.m. unless the clubhouse is notified by telephone on the day of check-in. If members and/or their guests do not check in or call by 6 p.m., their room(s) may be re-rented. Members will get their deposit returned, less a $25.00 service fee per room. No refunds will be given for any cancellations except at the discretion of the Manager, and/or the Commodore, or the Rear Commodore.
3. During the yacht races, rooms will first be offered to member racers and members of the race committee who are members of the MIYC. Reservations for these dates will not be accepted from the general membership until May 15th of the year the race takes place. No rooms will be available to non-members during the yacht races.
4. Yacht race bookings are for a minimum of three nights, generally Sunday through Tuesday. Rates for these three-day periods will be 50% higher per room than regular rates. During these race periods, the MIYC will strictly enforce clubhouse rules regarding use of guestroom facilities by members only.
5. For periods before June 15 and after Labor Day, members wishing to book five or more rooms at one time must book the entire house.
C. Special Limitations
All reservations, reservation policies and clubhouse rules will be subject to the General Manager’s, Commodore’s and/or Rear Commodore’s discretion. Any questions, comments, etc., should be sent in writing to the clubhouse. In no circumstance will the members or their guests be permitted to isolate an MIYC employee(s) with complaints regarding room reservation policies, clubhouse rules, etc.
D. Special Events/Activity Limitations
In the interest of sound business practices and the promotion of Club activities, each season the Manager shall have the discretion to establish additional limitations, restrictions and/or requirements regarding room reservations and deposits for dates coinciding with Club activities or Yacht Races. The membership will be notified of these special limitations prior to June 1 of each year and anyone whose reservations are affected will be given an opportunity to comply or have their deposit refunded in full.
NOTE: Except during July a member may reserve adequate rooms for the member and dependent children under the age of 21 with the consent of the Manager and a Commodore. The room rate for family rooms shall be at the member rate.
